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Automate Your Accounts Payable Once and For All with Zeendoc

Invoices arrive via email, PDF, or photo. Zeendoc extracts the data you need, and routes approvals based on your specific business rules. 

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Does this sound familiar?

Scattered Documents

Invoices are buried in email threads, attachments, and shared folders.

Approval Bottlenecks

Sign-offs happen "manually”. Impossible to track where it is stuck.

Missing
Versions

Hours are wasted hunting for the right document, or the correct PO. 

Hidden
Costs

Manual typos, duplicated payments drain your budget, week after week. 

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The Solution is Here

Automated Data Capture

Stop typing. Key data is automatically pulled from your documents with high-precision OCR. 

Digital Approval Workflows

Automatically route invoices and POs to the right stakeholders for instant sign-off. 

Centralized, Audit-Ready Archive

Every document is securely stored and searchable in seconds, keeping you compliant and organized.

Seamless ERP Integration

We sync directly with North America’s leading accounting platforms. 

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How It Works

With Zeendoc, you can set up a streamlined workflow

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  • Multi-Channel Capture Email, scans, or uploads. No matter the format. 
  • Smart Extraction Key fields are extracted to accelerate processing. 
  • Custom Validation Set up approval routes based on amount, vendor, cost centre, etc. 
  • Real-Time Sync Data flows directly into your accounting system. 
  • Instant Retrieval Access any invoice and its history with a few clicks. 
  • The Result Less busywork, tighter financial control, and a team that’s always in the loop. 
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Empowering Canadian SMBs with World-Class Automation

You’re looking for measurable results, not just another software interface. XMA provides a turnkey implementation designed to fit your specific business needs. 

  • Workflow Mapping
  • Custom Configuration
  • Seamless Approval Routing
  • Role-Specific Training
  • End-to-End Support
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XMA: Your Local Strategic Partner

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Canada’s exclusive Zeendoc partner

We adhere to the most rigorous security and compliance standards in the industry. 

  • SOC 1 Type II 
  • SOC 2 Type II 
  • ISO 27001 
  • PCI DSS Certification 

 

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A Solution Built for Your Existing Tech Stack

Our solution is fully compatible with most North American ERP and accounting platforms. We’ll adapt to your current stack to ensure a flawless integration.

Find Your Solution
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A clear roadmap from day one

From the very start, XMA provides you with a roadmap that includes clear goals and milestones. No surprises down the road.
Launch Your Project
  • Strategy & Workflow Mapping We define your document types, rules, workflows, and access levels. 
  • Master Data Integration We sync your existing vendor and client lists into the system. 
  • User Provisioning Key stakeholders get pilot access to test roles and permissions. 
  • System Onboarding A complete walkthrough of your active modules and best practices. 
  • User Acceptance Testing (UAT) Real-world testing of document filing, data extraction, and approval exceptions. 
  • Accounting Integration We connect and sync your ledger (Sage, Acomba, Maestro, etc.) and run sync tests. 
  • Role-Based Training Targeted sessions for accounting teams, approvers, and administrators. 
  • Go-Live & Post-Launch Optimization Full production rollout with ongoing monitoring and performance tuning. 
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FAQ

You have questions, we have answers. Here are the questions we get asked most often. 

Storing a document isn’t the same as managing a process. A dedicated DMS (Document Management System) offers the automation, audit trails, and security controls that general cloud storage simply can’t match. You can even start small without overhauling your entire IT infrastructure. 

We use a phased approach, meaning you can have your first processes automated and running within just a few weeks. Contact us for a realistic estimate based on your specific requirements. 

Adoption is our priority. By tailoring the configuration to your existing processes and providing role-specific training, we ensure Zeendoc becomes a tool they love to use, not just "another app." 

Security is baked into everything we do. Our environment meets SOC 1/2, ISO 27001, and PCI DSS standards, providing full traceability and reinforced access control for every document. 

Our solution is compatible with most ERP and accounting software available in North America. Let us know which systems you use (e.g., Acomba, Sage, Dynamics, SAP, etc.), and we’ll quickly confirm the best integration approach for you. 

Yes, this solution is ideal for small and medium-sized businesses and companies in Quebec.

If you manage a large volume of documents (invoices, contracts, HR files, customer records), you’re sure to save time and improve efficiency (in terms of turnaround times, follow-up, and traceability) by implementing Zeendoc into your accounting process.

Pricing is flexible and scales based on your volume, number of users, and the level of integration required. Contact us for a transparent, customized quote. 

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Take the Friction Out of Your Financial Operations

Stop chasing paper and start driving growth. Reduce manual entry, ensure audit-ready compliance, and find any invoice in seconds. 

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